Top tips for getting work done
Finding yourself losing hours from that quick look on social media and jumping to respond to every email that drops into your inbox? Sound familiar? Stop. Switch it all off and focus on doing some work. Set yourself a couple of hours where you are free from interruptions. And, get into the habit of doing it every day.
Lots of plans and ambitions for your life and your business in 2016? There is so much to do. It’s overwhelming – so many demands on your time and just not enough hours in the day. Sound familiar? Unfortunately it is all too familiar.
Small business owners wear so many hats when running a business: the finance director, the marketing director, the salesman, the HR person and the office admin to name a few! Each role comes with its own to-do-list. And, it’s easy to get distracted from focussing on achieving your business objectives by the plethora of activity and requests that hit you every which way. So, we have a few pointers to keep you on track.
There are keys, I believe, to being successful in achieving your goals without getting side-tracked or waylaid with the mundane tasks that need done but don’t really achieve anything meaningful. These keys include writing your objectives down for the year, breaking the achievement of these down into bite-sized chunks and writing lists.
1. Write your goals down
Set yourself goals. Think about the vision for your business and what it will take to get there. Write down the 5 big goals you would like to achieve for your business this year. Any more than that and you risk taking on too much and missing the bulls-eye; ultimately resulting in your business not growing as quickly or in the direction you want it to.
2. Bite-sized chunks
Break down the actions and tasks that need to take place for you to achieve each of your goals. There is absolutely no point in trying to eat the elephant whole - the likelihood is you'll get stuck in a rut and lose the will to get out of it half-way through the year. Make sure these acions move you towards achieveing your ultimate goals and that they are realistic to be delivered in the quarter - there is nothing more disheartening than missing targets. So, set yourself 5 key deliverables that need to happen for each quarter to achieve each goal. You can set more than 5 deliverables but too many and you risk being overwhelmed.
3. Make a list
For each of your 5 quarterly deliverables make a list of the actions to be taken each month, each week and each day to keep you on track to meet your goal. I take a two-step approach to making my list - the chunkier to-do’s get written down on one side of my weekly to-do list, and the smaller 10 minute tasks on the other.
I'm old-fashioned perhaps but I keep a note book just for my to-do's each week and I jot down beside each what day of the week it needs done by. I generally have no more than 5 chunkier 'to-do's for each day, but there are days when I tick off many more. Cross your 'to-do's' off as you complete each and the reward will be motivational - you will see real progress being made.
4. Keep focussed
Focus on the chunkier tasks and squeeze in the smaller 10 minute tasks
when you get a spare 10 minutes. Taking this approach means you don’t
only achieve the steps necessary to keep you on track to meet your big goals but that you also get all the little mundane tasks done too!
Switch it all off and focus on doing some work.
With today’s fast paced lifestyle and constant pings and tings from smartphones, laptops and tablets, it is so easy to get distracted. You can find yourself losing hours from that quick look on social media and jumping to respond to every email that drops into your inbox. Stop. Switch it all off and focus on doing some work. Set yourself a couple of hours where you are free from interruptions. Get into the habit of doing it every day and you will rocket through your to-do list and probably find you’re looking to add the next set of ‘to-do’s’.
We are available to help you setting your big goals for the year and how to break them down into bite-size chunks. If you'd like some help and direction feel free to contact us or alternatively sign-up to our mailing list for GREAT tips.
So, what are you waiting for? Stop reading this and get some work done!
Love Jane x
Jane Cuthbertson is a Chartered Marketer based in Stirling, Scotland. She is a natural problem solver with a keen eye to maximise any opportunities. She has a passion for putting herself in the buyers’ shoes to truly understand their needs and expectations. With a diverse marketing background, she specialises in setting strategic marketing plans with long-term goals and is skilled in implementing integrated marketing programmes that deliver sales results.
Main picture credit: Kaboompics.com